Brainstack · team memory for AI

Your team’s memory, inside the AI you already use.

Save finished work from Claude, ChatGPT or Copilot into a brain for your team or client, and anyone in it can ask for it later. It runs on your own server.

See how it works

Why teams use it

Figure it out once. Your whole team knows how.

Every team has steps that live in someone's head: how the monthly report gets built, why a number was chosen, what a client always asks. Brainstack saves them when you say “save this” in the AI you already use, so the next person who gets that ask can handle it.

  • Client context“What Harbor asked for in the renewal”
  • How reports and decks get built“How we build the monthly scorecard”
  • Decisions and the why“Why 3%, not 5%”
  • Standard procedures“Steps for a new vendor setup”

How it works

Save it once. Ask for it later.

Save from your AI

Do the work with your AI as usual: a report, a deck, a recap. When it's done, say “save this.” It saves the how and the why: the steps, the decisions and the reasoning, plus where the report lives. The numbers stay in the report.

Before anything is saved where others can see it, Brainstack tells your AI where it would go and who could see it, and saves only after you say yes. It also checks for sensitive details (ID numbers, pay, HR and health, “confidential”, and your own words like client names or project code names, which your IT adds on the server) and asks you first. After the save, your AI tells you where the note went and who can see it.

Example with made-up data. The file is made by your AI. Brainstack saves the note about it. Copilot is shown as a Copilot Studio agent. Publishing it to Teams or Microsoft 365 Copilot is not yet tested. The animation shows three people finishing work with their AI, then saving it. In Claude, Sam pulls this month's Northgate POS into the scorecard; Claude drafts the sections; Sam asks to lead with the week-3 dip because Jenna always asks, and Claude revises and shows a preview of the sheet, Northgate scorecard.xlsx, with the week-3 row highlighted: 3,640 units, 9% under plan. Sam says: save to Northgate. Claude asks first: Saving to Northgate: 5 people can see this (Alex Kim, Dana Ruiz, Jordan Reyes, Morgan Lee and Rae Chen). Save it? Sam says yes, and Claude replies: Saved to Northgate. Alex Kim, Dana Ruiz, Jordan Reyes, Morgan Lee and Rae Chen can see it. Then, in its own words: I saved how this month's scorecard was built: POS pulled Monday, promo weeks matched to the plan, 8 oz only, leading with the week-3 dip. In ChatGPT, Alex drafts the closing slides for the Harbor QBR and asks to add the open invoice and the pricing floor to slide 3; ChatGPT shows a preview of the updated slide, Harbor QBR.pptx slide 3, Open items: invoice 4471, $1,240 short-paid; internal only: 2.5% floor if they push. Alex says: save to Harbor. ChatGPT asks first: This looks like it contains a confidentiality marking (such as confidential, privileged or NDA). Saving to Harbor: 5 people can see this (Jordan Reyes, Morgan Lee, Priya Shah, Sam Okafor and Taylor Brooks). Share it, or save it to your private brain instead? Alex says: share it. ChatGPT replies: Saved to Harbor. Jordan Reyes, Morgan Lee, Priya Shah, Sam Okafor and Taylor Brooks can see it. Then: I saved the QBR decisions (quarterly reviews in person, one named contact, 3% cap through 2027, signing by Oct 31), the open invoice and the 2.5% pricing floor to hold. In Copilot, Jordan pulls together a Larkfield promo recap from the buyer call notes Jordan just pasted. Jordan says: save this. Copilot asks: Save to Larkfield? Or your private brain. Jordan says Larkfield, and Copilot asks: Saving to Larkfield: 4 people can see this (Alex Kim, Priya Shah, Sam Okafor and Taylor Brooks). Save it? Jordan says yes, and Copilot replies: Saved to Larkfield. Alex Kim, Priya Shah, Sam Okafor and Taylor Brooks can see it. Then: I saved the Q4 promo recap: two windows (Oct 14 to 27 and Nov 18 to Dec 1), Tier 1 stores get both, store list due Oct 3.

Ask from your AI

When someone else gets that ask, they ask their own assistant.

It searches every brain they're in and finds notes by what they mean, even when the words are different. The answer says where each part came from: the brain, the person and the date.

Example with made-up data. Each answer uses only notes the person asking can see: their private brain, and the brains they're in. Copilot is shown as a Copilot Studio agent. Publishing it to Teams or Microsoft 365 Copilot is not yet tested. The animation shows three assistants answering from Brainstack, each first showing what it searched. In Claude, Jordan, a new brand manager, asks: Sam's out, build this month's Northgate scorecard the way Sam does it. Claude finds 1 note and answers, citing (Northgate · Sam Okafor · 2026-10-09): pull POS on Mondays; match promo weeks to the promo plan; 8 oz only; explain the week-3 dip up front, because Jenna always asks. In ChatGPT, Morgan searches one brain: search Harbor, what did they ask for in the renewal? It shows Searching Harbor, finds 1 note, and lists four things, citing (Harbor · Alex Kim · 2026-10-09): quarterly reviews in person, one named contact, the 3% cap held through 2027, and signing by Oct 31. In Copilot, Jordan asks for prep for a call with Jenna, and gets a three-point brief citing two Northgate notes, (Northgate · Morgan Lee · 2026-09-30) and (Northgate · Sam Okafor · 2026-10-09), and one note in Jordan's private brain, (Jordan's private brain · Jordan Reyes · 2026-10-02).

See it all on the web

Open Brainstack in a browser: your brains, who's in each one, and every note you can see.

Read any note, see who changed it last, and switch between a list and cards. Fixing your own note looks just like reading it: headings, lists and checklists, with a toolbar.

Drawn from the web app, with made-up data. The animation shows Brainstack in a browser. The home screen shows your brains as spheres: your private brain marked Private, Harbor and Northgate marked Write, and Larkfield marked Read, with Recently added beside them. A new note, Northgate monthly scorecard: how I build it, by Sam, just now, slides in at the top of Recently added. The pointer clicks Harbor: it lights up and the side lists its 6 people, each with Read or Write, Morgan Lee marked admin, and says only admins can change who’s in it. It clicks Harbor again to open it: its notes float as dots in the sphere, with arrows to move to the next brain. It clicks a dot, Service levels we agreed, and the note opens in the side panel under the line Harbor, Taylor Brooks, Sep 24. Back on all brains, the pointer clicks the All notes tab, and a list of notes appears with each note's brain, who saved it and when. It clicks Harbor renewal: what they asked for. The side shows the note under the line Harbor, Alex Kim, Sep 25, then Edited by Alex Kim, 2h ago, with a History link, and You, Alex Kim, Jordan Reyes, Morgan Lee, Priya Shah, Taylor Brooks and possibly others can see this. Below it are Suggest a fix, Copy citation and Copy link: only the person who saved a note, or an admin, can edit it. Last, it clicks the grid button and the notes show as cards.

Try it yourself

Try it yourself.

Click around the real Brainstack web app, running on a simulated server with made-up data. Pick something to see and a guide will walk you through it, or try a scripted example of asking your AI to set things up. Saving, searching and managing brains also work right from your AI.

The Brainstack web app, with made-up data

Nothing to sign up for, and all the data is made up.

Open in a new tab
  • A brain for each team or client.
  • Each person has Read (search and read) or Write (also save).
  • Admins set up brains and choose who's in each one. Everyone also has a private brain. Only you can see it, admins included. You can still share a single note from it when you choose.
Brainstack demoMade-up dataOpen in a new tab

Connect your AI

Works in the AI you already use.

  • Claude
  • ChatGPT
  • Microsoft Copilot

Brainstack works inside the AI your team already uses: Claude, ChatGPT and Microsoft Copilot. In Claude and ChatGPT, each person connects once, and “Get set up, step by step” under the “?” in Brainstack walks them through it. Microsoft Copilot works through a Copilot Studio agent your IT sets up, tested end to end, and each person signs in with their own account.

Ask in your own words. Brainstack finds the notes that answer it, even if they use different words.

Where it runs

On your own server.

Brainstack runs on a server your company controls. Your team uses it from the browser and from the AI they already use.

What that means

  • A small server you control.
  • Your IT team installs it with our guide and runs it. We never need a login, and we can help if you’d like.
  • Sign-in with Microsoft Entra, in your own tenant. Google Workspace and other sign-in providers are built in but not yet proven live.
  • Your notes are stored only on it.
  • Optional: linked SharePoint folders (IT turns them on), guest access (an admin turns it on), and admin file upload (on unless IT turns it off).

For admins

  • Gold standard notes, ranked higher
  • Confirm before shared saves, with an admin lock
  • Guided setup and a tour
  • Bulk import of existing material (IT runs it)
  • File upload: Word, PDF, text, Markdown
  • Linked SharePoint folders or files (IT turns them on)
  • Guests who can only read the brains you choose
  • An email to IT if a backup fails

Requirements, install steps, sizing and security:for your IT person

Questions

Plain answers.

Setup, sizing and backups are on the page for your IT person.

Does it record everything?
No. Brainstack keeps what someone asks their AI to save during their work (say “save this”), plus what an admin chooses to bring in: uploaded files and, only if IT turns it on, linked SharePoint folders or files. It never reads anyone’s email or chats.
Who can see what I save?
Everyone in the brain you save it to, including people who join later, and anyone you share a note with directly. A note saved to your private brain stays there unless you choose to share it. Before anything is saved where others can see it, your AI tells you who could see it and waits for your yes. After every save, it tells you where the note went and who can see it.
What if I save something sensitive by mistake?
Before anything is shared, Brainstack checks it on the server, not with the AI, so it can't be skipped. It looks for ID numbers, pay details, HR and health language, confidentiality markings, and your company's own list of words, like client names or project code names (your IT keeps that list on the server). If anything matches, it asks you first. Recognisable keys, tokens and config-style secret settings are stripped from every save. A typed “password: …” line makes Brainstack ask before sharing; a password buried in a sentence may not be caught, so don’t save passwords. If something still lands in the wrong brain, you can move it to another brain, and you or an admin can delete it. A deleted note can be restored for 30 days (it comes back private).
Does it find a note if I don't use the same words?
Yes. When you ask your AI, Brainstack looks for notes that mean what you asked, not only notes with the same words. If nothing you can see is about it, it says there are no matches.
Does the AI company see our notes, or train on them?
Your assistant sees a note while it writes it. When someone asks a question, Brainstack passes their assistant only the notes they may see. Their assistant handles those notes under your company's existing agreement with that AI company, and that agreement decides whether it may train on them. Brainstack's search runs on an internal model inside Brainstack, so notes are never sent to an outside service to be searched.